Organization Systems | EYC Tips and Tricks for School Success (Jan 2024)

Jan 16, 2024

The spring semester has kicked off, and students are developing their new routines for their classes. A key aspect of their routines should be how they are going to keep track of their work and important materials. Having an organization system is an important element to keep students successful throughout the school year. Let’s break down what your student’s organization system should include.

Digital or Physical?

The first choice your student will make is whether their organization will be primarily digital or physical. Both have advantages and disadvantages, and some students work better with one form over another. Ask your student how they primarily complete their work: online or on paper. Perhaps they have both! They take notes on paper, but write essays online. In that case, they should have an organization for both formats.

Physical folders, binders, or accordion folders can be great tools for helping to place papers and materials exactly where they belong so students can find them again later. And there are lots of digital tools students can use for their online work, such as Google Drive, Evernote, or Microsoft OneNote. Both those tools let students create folders for each of their classes, where they can store documents and files. If they are super organized, they could create folders for each unit, too!

Long-Term Storage

If your student is complaining about losing their work or that their backpack is too heavy, it’s time to figure out their short-term and long-term storage! Long-term storage is the place where students keep important information that they aren’t using immediately anymore, such as notes or assignments from previous units that they might want to hold on to for studying for the final exam. Ideally, your student has a spot somewhere on their desk or at home where they can keep their long-term storage, so it’s not taking up room in their backpack.

Short-Term Storage

For short-term storage, simple folders (both physical and digital) are perfect. At EYC, we often color-code folders for different classes, so students know that all science work, for example, goes in a green folder (or whatever color the student wants!). On each side of the folder, there is space for their work to do (such as upcoming or ongoing notes) and work that is finished (completed notes to use to study for a unit test). Once students finish a unit, all the most important work can go to long-term storage.


A planner can be a huge help to your student, as well. Whether it’s a physical book or an app, a planner helps you stay on top of due dates, assignments, and extracurricular commitments. Work with your students to make a habit of jotting down important dates, deadlines, and to-do lists. Google Tasks or Google Calendar, Todoist, or iCal all are easily accessible digital tools your student could use.


Incorporating a robust organization system into your student’s EYC experience is important for their success. By considering their individual preferences and habits, students can start to address the anxiety of misplaced work and then welcome a sense of order into their academic lives. This investment in organization will help a lot, providing students with the confidence that they not only know where their materials belong but also have the tools to find them when they need them.